Executive Assistant

The New Zealand Infrastructure Commission, Te Waihanga is an autonomous Crown entity with a long-term objective to deliver a step change in New Zealand’s planning and delivery of infrastructure, it’s systems and settings. We are responsible to the Minister for Infrastructure and monitored by the Treasury.

In te reo Māori, ‘waihanga’ means a cornerstone, or to make, create, develop, build, construct, or generate. The name Te Waihanga describes our commitment to shaping New Zealand’s future through infrastructure planning and investment.

We are passionate about transforming infrastructure for all New Zealanders and have four main functions that guide our work:

  1. To coordinate, develop and promote an approach to infrastructure that improves the wellbeing of New Zealanders.
  2. To improve the certainty of future New Zealand infrastructure projects.
  3. To lift New Zealand’s infrastructure procurement capability.
  4. To provide high-quality advice in relation to infrastructure.

What you’ll do

Te Waihanga is tasked with improving the lives of New Zealanders through better infrastructure, and we all play a role in this mission.   

As an Executive Assistant, you will play a key support role to the Chief Executive with full EA services including diary and scheduling management, screening communications, correspondence support, event and meeting support, and general administration.

Although you’ll work collaboratively across the organisation, your key focus will be supporting the Chief Executive and their office, acting as the first point of contact for the Chief Executive.  You will also provide support to the Chair, Board and Leadership Team as needed and manage a high level of confidential information.  

Things you'll be proud of

This is a varied role in a growing organisation with a big future. To be a great fit, you’ll be a proactive, strong team player who thrives in a fast-paced environment and is proud of: 

Your qualifications and experience, including:  

  • Relevant tertiary qualification.
  • A least 3 years' experience supporting busy senior executives.  
  • Experience in administrative support, systems, and processes. 
  • Demonstrated experience in writing letters/emails, preparing presentations and spreadsheets. 

Your broad range of skills and knowledge, including: 

  • Highest level of trust, privacy, confidentiality, and professionalism at all times and in all respects.
  • Proactive and motivated, builds trust and able to take initiative where appropriate.
  • High level of personal resilience, able to work under pressure and meet deadlines, flexible to attend to important matters outside of office hours when required on occasion. 
  • The ability to engage and contribute to continuous improvement and workflow efficiency.
  • Strong Microsoft office skills are a must, experience using Diligent or Board Pro software would be an advantage as well as SharePoint administration skills. 
  • Excellent oral and written communication skills, and outstanding attention to detail. 
  • Engagement, relationship management, and interpersonal skills are polished, is well presented, courteous, friendly and helpful as an important ‘face’ for the Office of the CE 
  • Strong organisational skills and the ability to manage multiple tasks, prioritise effectively, and work under varying levels of supervision. 
  • Be a strong team player with a positive, professional and flexible approach to work. 

If you are interested in being part of the critically important work Te Waihanga deliver for Aotearoa, please read through the position description on Te Waihanga’s website and get in touch.  

To apply for this role, please follow the link in the advertisment(external link) or email tewaihanga.recruitment@humankind.nz. Applications close on Friday 24th September at 5pm.

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